Sponsorship Guidelines

Every year, Cheyenne Regional Medical Center receives many requests for support from various community groups and organizations.

Whether a request is for a cash donation, support for a local program or other community event or opportunity, Cheyenne Regional will do its best to match its limited discretionary funds with community health needs.

How to Apply

All sponsorship requests are to be made at least 60 days prior to the event or deadline.
Use of the Online application form to be completed by the requesting party.

Sponsorship proposals are reviewed based on the following criteria:

Aligns with Cheyenne Regional’s mission, vision, values and strategic plan
Supports or aligns with Cheyenne Regional’s clinical or strategic priorities
Aligns with Cheyenne Regional’s strategic growth plans and provides the hospital with visibility in key markets
Provides high level of visibility for Cheyenne Regional:
Availability of budget
- Reaches communities Cheyenne Regional serves
- Reaches diverse and/or underserved populations
- Addresses a documented community need

General Criteria

Sponsorships for national organizations must be centered on a local or regional event.
Requests must provide direct health-related or community benefit.
External agencies and organizations requesting use of property must show proof of liability insurance.
Cheyenne Regional will not grant annual, automatic contributions to any organizations. Annual requests must be resubmitted.

Note: Sponsorship is not advertising. Contact CRMC’s Marketing Department if proposal is for advertising.

Considerations

Sponsorship considerations will be given to the following (but not limited to):

Community healthcare-related events
Donations
Event participation or contribution
Fundraising dinners
Community service/development organizations
School fundraisers
Cultural programs/events
Logo items/giveaways
Internal and external requests

Ineligible Activities (but not limited to)

Requests that benefit an individual person or family
Religious activities, in whole or in part, for the purpose of furthering religious doctrine
Travel expenses
Door prizes or raffles
General operating expenses
Political candidates or organizations
Capital or equipment
Film or documentary productions
Memorials or endowments
Funding that benefits a for-profit organization
Legislative advocacy groups
Multiple-year pledge campaigns
Annual fund drives
Fraternal organizations

Sponsorship Application

All funding requests will be submitted and reviewed by the Chief Executive Officer (CEO) or System Operational Council (SOC) for consideration. All decisions made by the CEO or SOC are final.

This process is in place to ensure that all applications are evaluated equally and fulfill our mission, vision, values and strategic plan.

Sponsorship Request Form

Organization/Event*
Contact Name*
First Last
Address*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Email*
Tax exempt
- Yes
- No
Tax ID
Description of Event*
Event Date
MM slash DD slash YYYY
Location
Response Deadline Date
MM slash DD slash YYYY
Total number of people expected
How many years has event taken place?
Donation Amount Requested
If available, what are the sponsorship levels and associated benefits?
Are there any other sponsors already committed? If so, at what level?
Is there any exclusivity within sponsorship levels? If so, please explain.
Describe how your organization and/or this event address(es) a community healthcare need.
What are the marketing and communications opportunities for Cheyenne Regional associated with this event, both in advance and at the event?
Is there an opportunity for a hospital representative to have a speaking role at the event? If so, please describe.
Provide address information where a check will be sent if your sponsorship request is approved.*
Contract/Flyer/Additional information
Max. file size: 50 MB.
W-9
Max. file size: 50 MB.
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